Employment

We are currently looking for an excellent Office Administrator to join the Nativity church team. Individuals interested in being considered for this position may email a cover letter and resume to the Rev. Peter Gray at peter@nativitygreenwood.org.

OFFICE ADMINISTRATOR POSITION DESCRIPTION
for the Episcopal Church of the Nativity

The role of the Office Administrator is to ensure the smooth functioning of the life and ministries of Nativity Church by working with the Rector to create an efficient and positive office environment. The responsibilities of the Office Administrator shall include, but not be limited to, the following:

Hospitality

  • Provide a welcoming environment, answering phones and greeting visitors, connecting them to staff and resources as needed
  • Receive facility use requests and maintain the master calendar
  • Maintain confidentiality with respect to the pastoral concerns of church members

Communications

  • Open and respond to or redirect all correspondence as appropriate
  • Create and print bulletins for all Sunday services, funerals, and – as needed – weddings
  • Print and assemble parish-wide mailings, including newsletters and endowment reports
  • Maintain the parish prayer list, notifying Priest-in-Charge of pastoral care needs

Administrative

  • Maintain the parish register and related membership records
  • Work with the Nursery Coordinator to ensure the nursery is available for parish events
  • Purchase supplies and services for the maintenance of the facility as needed and communicate with vendors and service providers as necessary
  • Prepare notebooks for monthly meetings of Vestry and Day School board and quarterly meetings of Endowment Trustees
  • Provide administrative support for activities sponsored by the parish including special requests from the Rector
  • Prepare materials for weekly staff meeting, attend staff meetings
  • Support the work of the Nativity Flower Guild by maintaining flower calendar and invoicing for arrangements

The office manager will maintain office hours at the church from 8:30-2:30, Monday through Thursday. Additional hours later in the afternoon or on Friday may be required in order to complete all tasks or in response to scheduled or unscheduled events. A work week shall normally be 20-25 hours. The office manager serves at the pleasure of the Rector, or in absence of the Rector, the Senior Warden of Nativity Church.

Qualifications:

  • Ability to work well with others, exhibiting warmth and empathy to visitors
  • Basic computer skills, including experience with Microsoft Publisher
  • High attention to detail
  • The ability to create and maintain systems for receiving, sorting, and delivering information through the church operations

Compensation:

  • Position is paid biweekly at an hourly rate negotiable based on applicant’s experience and reviewed annually
  • Employer contribution to a 403(b) retirement account equal to 9% of monthly earnings after six months of service
  • 50 hours paid leave per year
  • Ten paid leave days per year, to include: New Year’s Day, Easter Monday, Memorial Day, Independence Day, Labor Day, Wednesday through Friday of Thanksgiving Week, Christmas Eve, and Christmas Day
  • Reimbursement for travel, at the U.S. Government rate per mile, while on church business.
  • Registration costs for church-related retreats and conferences.

Review: There shall be a performance review conducted in December of each year by the Rector